The Dos and Don'ts of Record Retention and Destruction


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Schedule
July 7, 2022 || 01:00 PM ET / 10:00 AM PT
Duration
90 Mins
Level
Intermediate
Webinar ID
70133

6 Days Left Register

The failure to maintain adequate and sufficient timekeeping records under the Fair Labor Standards Act (FLSA) can result in a substantial back pay award. Under the FLSA, the burden is on the employer to maintain and preserve such records.  If this burden is not properly met, courts will accept as evidence of overtime worked information provided by the employee, whose recollections about the number of hours worked will undoubtedly be much more generous than those of the employer. Also, case law has established that an employer’s failure to produce required records creates a presumption that those records would have been favourable to the plaintiff’s cause of action and detrimental to the employer’s position.

Why Should You Attend

This Webinar discusses the creation, management, and retention of information, records, and files (IRF). It is designed to familiarize your organization with IRF basics and to assist it in the development of coordinated and effective policies and procedures. It includes risk management and loss management issues you should consider in managing your organization’s record management activities.

Objectives of the Presentation 
As your organization considers this important area of human resource management, it should ask the following questions:

 » What information, records, and files (IRF) are I required to create, collect, and maintain?
 » What IRF am I prohibited from creating, collecting, and/or maintaining?
 » What privacy issues should be considered?
 » Once my organization has the information and data, what do I ? should I? do with this material?
 » Who should have access to this information?
 » Where should my organization keep it?
 » How long should my organization keep it?

Areas Covered in the Session 
 » An update on 2022 information, records, and files (IRF) should you create, manage, and keep
 » A discussion of federal law and potential changes
 » Critical assessment of state UI laws
 » Managing your organization’s IRF liabilities
 » Managing employment and record management issues that impact your IFR liabilities and other employment costs

Who Will Benefit 
 » HR professionals
 » Payroll managers
 » Operations managers
 » CFOs
 » Risk managers
 » Compliance managers
 » External and Internal Auditors

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Ronald Adler

Ronald Adler is the president-CEO of Laurdan Associates, Inc., a veteran owned, human resources management consulting firm specializing in HR audits, employment practices liability risk management, HR metrics and benchmarking strategic HR, and unemployment insurance cost management.  Mr. Adler has more than 45 years of HR consulting experience working with U.S. and international firms, small businesses and non-profits, insurance companies and brokers, and employer organizations.

Mr. Adler is the developer of the Employment-Labor Law Audit™ (ELLA®), the nation’s leading HR auditing and employment practices liability risk assessment tool — now in the tenth edition.

Mr. Adler has served as an adjunct professor at Villanova University, where he taught a master’s level course on HR auditing. Mr. Adler is a frequent author and regularly conducts webinars and seminars on HR management and workplace issues. 

Mr. Adler has represented Maryland employers on the state’s Unemployment Insurance (UI) Oversight Committee and previously served as an appointee to the State of Maryland's UI Funding Task Force and UI Advisory Committee. Mr. Adler has also served as a moderator at the State of Maryland's Annual Human Relations Conference and at the state's Annual Small Business Conference. 

Mr. Adler has assisted Congress and state legislatures develop employment and UI related legislation and has testified before the U.S. Senate Finance Committee on unemployment insurance and the U.S. Senate H.E.L.P. Committee on genetic discrimination in the workplace. Mr. Adler has also served as an expert witness in discrimination and negligent hiring cases.

Mr. Adler is a member of the Society for Human Resource Management (SHRM), has served as a subject matter expert (SME) to SHRM on HR metrics, formerly served on SHRM’s Human Capital Measurement/HR Metrics Special Expertise Panel, has served as a consulting expert on workplace issues to SHRM’s legislative staff, and has represented SHRM in meetings with the EEOC. 

Mr. Adler is a member of the Institute of Internal Auditors (IIA) and has served on task forces developing professional standards in human capital measurement and performance management.

Mr. Adler has a degree in Finance from the University of Maryland and an M.B.A. from Southern Illinois University.

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